Progress Rail Services Corp. Administrative Assistant in Muncie, Indiana

Auto req ID: 3641BR
Posting Title: Administrative Assistant
Job Category: Administrative/Clerical
City: Muncie
State: Indiana
Alternative Work Location: Muncie, IN

Company Description

Progress Rail, a Caterpillar company, is an integrated rolling stock and infrastructure provider, delivering a full range of products and services to domestic and international railroad customers. Our customers enjoy one-stop shopping and comprehensive cradle-to-grave railway solutions - whether it rolls on the rail or is the rail itself. From locomotives, transit, freight cars and engines, to tracks, signals and advanced technology, we ensure customers can count on us to meet all their rail needs. Forging the bridge between ideas and success, our talented and innovative team members work together to address the challenges of the rail industry today, ensuring success for the future. As part of a vibrant, global network of business operations, each and every member of our team is important to our success. With headquarters in Albertville, Ala., more than 7,000 dedicated employees serve customers through a network of close to 150 locations around the world. For more information, visit and follow @Progress_Rail on Twitter and YouTube.

Job Purpose

The overall purpose of this position is to provide office administrative support to the Material Handling Department. Primary focus will be pulling and gathering data and with this data, building reports.

Key Job Elements

Primary focus will be pulling and gathering materials data, and with this data, building reports.

 Various administrative tasks including phone, copier, filing and placing orders. Must maintain supplies for all departments regarding office usage. (Ink cartridges, paper, etc.)

 Assist with writing and constructing manuals for new equipment.

 Submit requisitions into SAP for payment and follow through for payment. Have a working understanding of all invoices to be able to troubleshoot any payment problems with AP.

 Call and requests quotes from various vendors.

 Assist as needed with plant functions.

Education / Training

 HS diploma or equivalent, some college preferred.

 Previous admin asst. experience in an office environment

 Experience using MS Office, Excel and SAP

 Understanding of Accounts Payable

 Ability to take initiative and to work independently

 Detail-oriented/sense of urgency/follow-through

 Must be able to multi-task and have strong organizational skills

 Proven written and verbal communication skills

Qualifications and Experience

• To be qualified for this position you must have a minimum of 3 years in an Administrative or office support position;

• Prior experience in a secretarial or administrative role preferred;

Must be proficient in Excel, PowerPoint, Word;

• Must posses strong and accurate data entry skills;

• Be self driven with the ability to research, retain and apply information;

• Exceptional customer service skills with the ability to resolve issues in a professional and timely manner.


Progress Rail Services Corporation and its subsidiary and affiliate companies offer an excellent total compensation package* including competitive salary, 401(k) plan with company match, available medical/dental/life/disability insurance coverage and paid vacation and holidays. Relocation assistance may be available for some positions.

*Benefits eligibility differs by job position and employment status - governing plan documents control such benefits..


Equal Opportunity Employer – Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities